Revista IBERC recognizes that artificial intelligence tools, including generative artificial intelligence systems, language models, automatic translators, advanced grammar checkers, research assistants, summarization systems, bibliographic organization tools, and other similar technologies, may be legitimately used as auxiliary instruments in academic work. Their use, however, must comply with strict standards of transparency, scientific integrity, authorial responsibility, data protection, respect for copyright, and preservation of the reliability of scientific production.

For the purposes of this policy, artificial intelligence tools are understood as computational systems capable of generating, reviewing, translating, summarizing, classifying, organizing, suggesting, or transforming textual, visual, bibliographic, statistical, or informational content based on prompts, databases, algorithmic models, or automated processing techniques. This category includes, among others, large language models, generative AI systems, assisted writing tools, automated translators, style checkers, data analysis systems, image generators, transcription programs, AI-enhanced search engines, and research support software.

The use of artificial intelligence tools is not prohibited by Revista IBERC. Such use is allowed when it has an instrumental, ancillary, and supervised function, especially for language revision, improvement of clarity, preliminary translation, organization of ideas, support in the formal structuring of the text, assistance in bibliographic searches, systematization of data, consistency checking, preparation of preliminary summaries, or improvement of manuscript readability. In all cases, however, the intellectual contribution, formulation of the research problem, construction of the hypothesis, selection of sources, critical analysis, legal interpretation, final writing, conclusions, and responsibility for the content must remain fully attributable to human authors.

Artificial intelligence tools may not be listed as authors, co-authors, authorial collaborators, or holders of any intellectual contribution equivalent to authorship. Authorship presupposes ethical, legal, and academic responsibility, the ability to approve the final version of the manuscript, the capacity to answer for its integrity, and the ability to assume duties before readers, editors, reviewers, institutions, and the scientific community. Since artificial intelligence systems cannot assume responsibility, declare conflicts of interest, guarantee originality, respond for errors, authorize publication, or comply with ethical obligations, their indication as authors is expressly prohibited.

Authors are fully responsible for all content submitted to Revista IBERC, including excerpts, arguments, translations, suggestions, structures, references, images, tables, data, or formulations produced, reviewed, or modified with the assistance of artificial intelligence. This responsibility includes the truthfulness of information, the accuracy of citations, the existence and relevance of references, the originality of the text, the absence of plagiarism or self-plagiarism, the lawfulness of the use of third-party materials, the accuracy of translations, methodological consistency, and the adequacy of conclusions.

Whenever artificial intelligence tools are used in a relevant manner in the drafting, translation, substantial revision, organization, analysis, or improvement of the manuscript, authors must expressly disclose such use at the time of submission and, where appropriate, in a specific note in the manuscript. The disclosure must clearly and sufficiently indicate the tool used, its version or identification when available, the purpose of use, and the stage of the research or writing process in which it was employed. Merely instrumental and low-impact uses, such as simple spell checking, occasional grammar adjustments, or automated formatting without substantial impact on content, do not need to be disclosed, unless the Guidelines for Authors provide otherwise.

The declaration of artificial intelligence use may follow wording similar to the following: “The authors declare that they used [name of tool] for [specific purpose], at the stage of [writing/revision/translation/organization/analysis], having fully reviewed the resulting content and assuming full responsibility for the final version of the manuscript.” When no relevant use of artificial intelligence has occurred, authors may declare: “The authors declare that they did not use generative artificial intelligence tools in the substantial preparation of the manuscript.”

The use of artificial intelligence is prohibited for fabricating references, creating non-existent citations, attributing ideas to authors who did not formulate them, altering the meaning of consulted sources, producing false data, simulating research results, manipulating case law, inventing judicial decisions, concealing sources actually used, generating paraphrases intended to disguise plagiarism, producing academic content without human verification, or replacing the authors’ critical analysis. The identification of any such practice may justify rejection of the submission, requests for clarification, retraction of an already published article, or the adoption of other appropriate editorial measures.

The use of artificial intelligence in research involving personal data, confidential information, unpublished documents, third-party manuscripts, non-public decisions, interviews, sensitive empirical data, or materials protected by confidentiality requires special caution. Authors must not insert into external artificial intelligence tools any content that may violate secrecy, confidentiality, copyright, personal data protection, professional duties, or commitments undertaken before third parties. When personal data are processed, authors must comply with the Brazilian General Data Protection Law and other applicable rules.

The use of artificial intelligence tools for translation or language revision is allowed, provided that the final text is carefully checked by the authors. Responsibility for terminological accuracy, conceptual fidelity, legal adequacy, argumentative clarity, and translation correctness remains exclusively with the authors. In legal texts, authors must pay special attention to the translation of doctrinal categories, national legal institutes, case law expressions, technical concepts, and normative references.

The use of artificial intelligence in the preparation of images, charts, tables, diagrams, flowcharts, or visual elements must be disclosed when it is relevant to the presentation or interpretation of results. Visual elements generated or manipulated by artificial intelligence will not be accepted when they may mislead the reader, falsify evidence, distort data, represent non-existent documents, or compromise the scientific reliability of the work.

In the peer review process, reviewers and members of the editorial team must preserve the confidentiality of submitted manuscripts. Unpublished manuscripts, reviews, editorial communications, and documents submitted to the Journal must not be inserted into external artificial intelligence tools that may store, reuse, train models, share, or process such content outside the controlled editorial environment. The use of AI by reviewers, when exceptionally allowed for language support or personal organization of reading, must not replace human critical analysis or compromise the confidentiality, impartiality, or independence of the review.

Revista IBERC may request additional clarification from authors whenever there is doubt regarding the use of artificial intelligence in the manuscript. It may also require a supplementary declaration, corrections, revision of specific excerpts, verification of sources, proof of references, submission of an adjusted version, or other measures necessary to preserve editorial integrity.

Failure to disclose relevant use of artificial intelligence, false declaration, use of AI to mask plagiarism, submission of artificially generated content as if it were entirely of human authorship, or the use of automated systems to compromise the fairness of the editorial process will be considered conduct incompatible with academic ethics. Depending on the seriousness of the case, such conduct may lead to archiving of the submission, rejection of the manuscript, notification of the authors, internal recording of the occurrence, retraction of publication, or adoption of measures compatible with good practices of scientific integrity.

Revista IBERC adopts a policy of responsible, transparent, and supervised use of artificial intelligence. The purpose of this policy is not to prevent the use of new technologies in academic work, but to ensure that their use does not compromise human authorship, research originality, source reliability, protection of third-party rights, integrity of the review process, or the scientific quality of the texts published.